How to Set Up a Data Security Management System

Data Security & KVKK Compliance

A Data Security Management System (VGYS) is a comprehensive management framework for protecting an organisation’s information assets and establishing data processing aligned with KVKK and ISO 27001. Its purpose goes beyond technical measures: it embeds data confidentiality, integrity and availability in corporate culture.

Summary: VGYS is an organisation’s digital backbone, rather than simply an IT project. Implementation covers policies, technology, people and audits.

1. What is VGYS? Why is it necessary?

VGYS is a management model that plans, implements, monitors and continuously improves the organization's data security processes. It provides ISO 27001 and KVKK integration; guarantees compliance both legally and technically.

“Data security means managing behaviour as well as systems.”

2. First steps in setting up VGYS

• Asset inventory: List all information assets: data, software, devices and people.
• Risk analysis: Assess confidentiality, integrity and availability risks for each asset.
• Define policies: Data-security policies, access controls, backups and breach procedures.
• Management approval: Senior management takes ownership of the process and allocates resources.

3. Integration with ISO 27001

VGYS is based on ISO 27001’s Information Security Management System (BGYS) infrastructure, adapted to KVKK and ePrivacy requirements.

Area	VGYS	ISO 27001
Scope	Data security and personal-data protection	General management of information security
Legal Basis	KVKK & GDPR	ISO/IEC standard
Audit type	Compliance and process audit	Certification audit
Outcome	Data Security Maturity Report	ISO 27001 certification

"ISO 27001 builds systems; VGYS builds culture."

4. VGYS implementation: a six-stage model

Stage	Description	Output
1	Current Situation Analysis	Asset inventory and risk map
2	Policy and procedure development	Set of data-security policies
3	Implementation of Technical Measures	Firewall, DLP, access management
4	Training & awareness	Internal training plan
5	Monitoring and audit	KVKK & ISO 27001 compliance check
6	Continuous Improvement	Annual review report

5. Tips for a Successful VGYS

• Management ownership: The system cannot be sustained without active support from senior management.
• Data classification: Not all data is equally important; prioritise it.
• Breach scenarios: Define response plans and responsible people for potential breaches.
• Third-party management: Update supplier contracts with data-security provisions.

“Security requires continuous oversight and awareness.”

The B10 Digital Agency approach: B10 brings KVKK, ISO 27001 and ePrivacy together when establishing an organisation’s VGYS. At the end of each project, the organisation receives a “Data Security Maturity Report”.

Would you like a Data Security Management System tailored to your organisation?
B10 Digital Agency manages audits, policy design, training and technical implementation from start to finish.

Request VGYS consultancy How long will it take to install VGYS?

Implementation takes an average of 6–12 weeks, depending on company size. Greater maturity in existing systems can shorten the process.

Is an ISO 27001 certificate required for VGYS installation?

No, but building a structure that is compatible with ISO 27001 will facilitate the certification process in the future. VGYS is an ISO version adapted to local legislation.

Does VGYS only cover the IT department?

No. It covers all processes, including HR, Legal, Sales and Management. Data security is an organisation-wide responsibility.

Tags: data security management system • VGYS • ISO 27001 • KVKK • digital security • B10 Digital Agency • information security